Corporate Filing Services

As a business owner myself, I cannot stress the importance of filing proper corporate forms enough. Corporate documents leave many people confused; with so many different types of businesses and corporations, it can be challenging to figure out which forms to file. That’s where Shamika Saves comes in. With my expert-level advice and deep knowledge of corporate taxes, I can help a business file correctly and on time.

Corporations have to file a series of legal documents to establish themselves as a legally-operating business. These documents must be filed periodically so that an accurate record of the business exists. Much like renewing certifications or licenses, a company has to renew its corporate documentation frequently.

What Type of Business Do I Have?

The first step for corporate filing is declaring the business’s type. Usually, this information is discussed when the corporation is established for the first time. This information is not only crucial for identifying a company but also for filing taxes. 

The type of business can impact the way employees, owners, and shareholders pay taxes, so it is important to weigh each’s pros and cons. The IRS lists the various types of businesses on the Businesses section of their webpage. It might be best to read through that information before establishing a corporation for the first time. In the future, this information may impact the way taxes must be filed by a business owner. 

A business owner must file documents with the Secretary of State for the business’s state to keep the company in good standing. The Secretary of State uses this information to keep an accurate record of who’s working there, how much the business pays in taxes, and any unemployment or disability payments it makes. If this sounds tricky, no worries!  I can help determine what corporation you have, which is necessary for filing the correct paperwork.

What Documents Does My Secretary of State Need?

Depending on which state the business exists in, additional documents may have to be filed. Shamika Saves can help do state-specific research, making sure the corporation has the documents needed to file. 

For example, in Florida, a  business has to file meeting minutes from annual shareholder meetings. Meeting notes are required to meet legal requirements, settle things in writing, and prevent potential disputes. Luckily, I know the ins and outs of corporate filing, especially in my home state of Florida, so I’ve got you covered. 

What Do I Need to Include in My Meeting Notes?

Shareholder, director, and officer meetings should have written minutes as well. While not always a requirement, a business should record these meetings to satisfy legal requirements. Moreover, it is best to provide 10-90 days’ notice for any meetings. It’s not just courteous; it’s the law. 

According to the SEC, no sooner than ten days’ notice should be given for shareholder, director, and officer meetings. Also, the SEC states that this notice cannot be given 90 days in advance, either. Providing this notice in writing is necessary for the SEC to declare the meetings as “valid,” so be sure to notify and record all meetings correctly. 

These meeting notices are not typically asked for upfront by the Secretary of State, but it is best to have them on hand. If such information is requested in the future, it helps to keep them on hand. If I help with any corporate filings, I can make sure that these notices are available for a business’s record. I will help prepare any business’s documents so they’re ready for review by the Secretary of State.

Do I Need Any Stock Information?

If a business or corporation trades stocks, paperwork detailing these trades must be kept, as well. A company must track its stock movement through a stock transfer ledger. Again, many states don’t usually require this form, but it is good to have it on hand if requested. In Florida, it’s a good idea to note this information, keeping track of each shareholder’s name and their best contact information. 

In Florida, however, a business does not have to list the par value of its stock on the records. Instead, a business owner can write “no par value” next to each shareholder’s name. Par value is a tax term used to describe the minimum price a corporation can legally sell stock shares. 

Essentially, it’s a way to ensure that stock is sold at a minimum value of a specific amount. 

Although it might seem beneficial for some companies to set this price higher, it is best left low. For example, if the corporation were to go bankrupt, investors would owe a lot of money to creditors to pay off any shares they might still have. 

Par value is not to be confused with the stock price. The stock price can fluctuate, whereas par value is the set minimum for shareholders and creditors to keep in mind. This potential risk is why many corporations usually write “no par value” on the stock ledger. 

If you’re still confused about stock ledgers and par value, don’t worry! I can walk you through the process, ensuring the stock ledger is both up to date and correctly formatted. 

What are Articles of Incorporation?

Corporations have to file Articles of Incorporation when they send their documentation to the SEC, especially if it is for the first time. The Articles of Incorporation contain all of the business’s information, from the names of directors to the best contact information and business location. 

Additionally, the Articles of Incorporation serve as the written record of a business’ purpose, describing what the company does. This information must be reported to ensure that the corporation has been legally vetted and isn’t deliberately hiding information to receive tax breaks. This document is required in all 50 states, as it is essentially the business’s contract with the Secretary of State. 

Be sure to make sure the Secretary of State doesn’t require any additional materials for the Articles of Incorporation. For example, in Florida, an initial meeting for the board of directors must have detailed meeting minutes. Keeping this with the  Articles of Incorporation will ensure that a corporation is established seamlessly. 

What are Corporate Bylaws?

Also, Corporate Bylaws are also necessary to fill out when submitting the Articles of Incorporation. Corporate Bylaws dictate that a business keeps detailed notes on when meetings occur, who has attended, and what duties directors and officers must complete. 

Additionally, rules for adding and removing board members and dissolving the company must be present within the Corporate Bylaws section of the Articles of Incorporation. Essentially, any corporate activities or meetings should be recorded and up to date. It can be challenging to update and sort through all of this information, which is why I am here to make the process even easier. 

I know the best practices for filing the Articles of Incorporation and Corporate Bylaws. I have direct experience filing for my own business, which gives me expert insight into corporate filings and other mandatory requirements. I can help walk a company through its corporate filing process, making the documentation process as concise and easy-to-understand as possible. 

How Can Shamika Saves Help Your Business?

My services will help take the stress of filing off of a busy business owner. Running a corporation or small business is hard enough; I can help take off some of that stress by filing the correct forms on time for any corporation.

I would love to help any business or corporation ensure that the forms they are filing are correct and on time for the Secretary of State. If interested in my services, give me a call at (407) 930-9570 or send me an email.

I’m also available to answer any questions you might have about the corporate filing process at Shamika Saves. I would love to help your business take the steps it needs to provide detailed, accurate information to the Secretary of State.